Senior Project Manager - Rare Disease/General Medicine

Senior Project Manager - Rare Disease/General Medicine


Warsaw, Poland

Provide leadership in managing multiple Phase I through to Phase IV international clinical trials with a variety of therapeutic areas. Coordinate all trial activities across functional departments and vendors according to the Contract and scope of work. Be accountable for the successful management and completion of assigned clinical trials where success includes the following: on-time, on-budget, according to SOPs, ICH-GCP and local regulations, in accordance with high quality standards and contract specifications. Serve as a primary contact for the Sponsors to ensure that the study conduct and completion are progressing according to the Sponsors needs and expectations. Coach junior Project managers. Participate in Project Management and corporate initiatives supporting the development of the project management function within Pharm-Olam.


  • Sponsor liaison ensuring high sponsor satisfaction;
  • Project assessment and initiation;
  • Resource planning and procurement;
  • Project implementation;
  • Ensure effective communication channels exist and are managed across cross functional team including third party vendors;
  • Manage the selection and contract of third party vendors;
  • Milestone planning and tracking;
  • Ensure that projects are progressing according to the contract and high-quality standards;
  • Ensure that projects are being managed according to SOPs, ICH/GCP and local regulations;
  • Ensure the contractual and financial aspects of the project are managed within timelines and agreed budgets;
  • Production of key project progress reports;
  • Act as substitute Project Manager in the absence of a Project Manager.

Primary role of the Project Manager

  • Lead clinical trials across functional departments within a variety of therapeutic areas;
  • Work independently with periodic direction and review from PM Management;
  • Actively participate in proposal development teams and participate in bid defences for assigned RFPs.

Sponsor liaison

  • Serve as the primary sponsor contact at the project operational level. Establish effective relationship with the Sponsor team to ensure that Sponsor needs, and expectations are identified;
  • Establish regular communication with the Sponsor. Escalate/communicate issues and propose solutions to problems;
  • Provide Sponsor with study status updates at required frequency.

Internal communication

  • Ensure effective communication channels includes all relevant team members (internal team, Sponsor and third-party vendors) and comprises all project specific topics such as scope of work, timelines, project goals, technical information and Sponsor input;
  • Report to appropriate line managers any anticipated resource or training needs or performance issues;
  • Update the Project Review Form and financial Progression Chart and discuss these forms at the monthly Project Review Meeting.

Project initiation and planning

  • Participate in the Business Development handover meeting to understand the history of the project, the scope of the contract and any Master Services agreement in place for the Sponsor;
  • Review the project contract and associated budget to have good understanding of the contract scope of work, budget, project timeline and payment schedule;
  • Identify resources needed and request resources from appropriate functional heads. Assign individual project responsibilities. Monitor ongoing resource needs for assigned project;
  • Initiate and manage kick-off meeting with internal team, third party vendors and Sponsor to facilitate the understanding of the scope of work;
  • If appropriate, negotiate scope of work and manage third party vendors including but not limited to: central laboratories, storage units, couriers, meeting planners, sub-contractors for printing, monitoring, data processing, etc. Review and approve third party invoices for payment. Review and approve contractor timesheets for alliance with agreed scope of work;
  • Establish regular communication within the project team and co-ordinate study specific training for the project team;
  • Set-up, maintain and develop project tracking to review study progress. Ensure up-to-date tracking;
  • If appropriate, ensure the development of Project Specific Operating Procedures by functional area;
  • Ensure the creation, execution and revision, as appropriate, of the project plan and filing plan.

Project conduct

  • Manage day-to-day operational aspects of the assigned project and scope of work;
  • Hold team meetings on a regular basis to assess the overall status of the project and to ensure pro-active project management;
  • Develop and implement alternative solutions to problems with study timelines, resources, budgets, etc. Ensure issues are identified and communicated by the study team. Implement corrective action plan to prevent repetition of critical issues;
  • Assess scope of work and timelines against contractual agreements and identify change orders pro-actively;
  • Manage any deviations on resources and hours spent on the project to be able to evaluate the project progress and profitability and identify change orders in a timely manner and implement corrective actions. Ensure budget discrepancies are documented;
  • Submit invoice requests, trial related invoices and payment authorizations to finance in a timely manner. Regularly track all expenditure and review for consistency with trial budgets;
  • Organize quality check of filing of key study documentation.

Project close out

  • Ensure all administrative close out procedures are completed;
  • Ensure project is archived and all documentation is returned to Sponsor as specified contractually.


  • MD, Life Science, nursing background and/or combination of education/experience;
  • Managed successfully a full service international project;
  • Ability to work independently;
  • Excellent leadership and decision making skills;
  • Excellent reporting skills;
  • Ability to work across multiple functions and cultures;
  • Ability to travel domestically and internationally as required;
  • Excellent English communication skills: written and verbal;
  • Strong organizational skills and ability to deal with competing priorities;
  • Strong reasoning and creative solving skills;
  • Excellent presentation skills;
  • Maintain up-to-date knowledge of ICH-GCP, EU CT Directive and FDA regulations;
  • Proficient in the use of computer software systems (Word, Excel, PowerPoint, Microsoft Project, Share Point, CTMS, timesheet software, EDC software, etc.).

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© EuroJobsites 2019

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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